Registration rates
Registration fees are indicated on the website: “registration” page and registration form. The deadline before extra cost registration is also displayed in these two locations (more information on "Payment limit" section).
General information
By clicking on “Register” on the confirmation page, you trigger an order that commits you to attend the conference and pay the registration fee before the beginning of the conference. In case of cancellation, see paragraph “Cancellation policy”
All the registration fees are exempt from VAT.
Every people will need a badge to access the conference site, including the exhibition area.
Meals
The meals (including the conference dinner) are not automaticcaly included in the registration fees. Please refer to details of the fees.
In order to avoid food wastage, booking of the meals are mandatory before the begining of the conference. To access each meal, every people will need a ticket provided with the badges at the beginning of the conference.
If this event does not collect enough participants, the organization reserves the right to cancel the conference dinner.
Student rate
Applicants for student rates must upload a scanned copy of their valid student card on the registration form. The registration will be pending until validation of this proof by the Conference secratary. This card must also be presented on-site when collecting the registration material.
VAT application
Meals (extra lunch and Gala dinner) are subject to French VAT (20%).
Pursuant to Article 262 of the General Tax Code, European Union Companies (except France) which can provides a valid VAT number, can benefit by VAT exemption for the meals. In this case, on the registration form, please fill in the VAT number field and check the box "Apply for VAT exemption". Please do not pay your order during the study of your request. After payment, refund of VAT cannot be claimed because of the bank fees that it would generate. The validation of your request will be sent by email.
Non-French companies having an intercommunity VAT number are waived of French VAT. Other Non-French companies are entitled to claim a refund of this VAT payment from the French tax authorities at the "Recette des Non-résidents". DRESG 10 rue du Centre TSA 50014, 94465 Noisy-le-Grand Cedex ● Phone: +33 (0)1 57 33 82 00 ● Open from Monday to Friday 9:00-12:00 and 13:00-16:00.
Cancellation policy
€50 administrative costs will be charged for cancellations of registrations, 2 month before the conference. After this deadline, €100 will be retained.
No refunds will be made if notice of cancellation is received less than 2 weeks before the conference.
Only written cancellations will be accepted. Cancellation must be sent through:
- Email at sfv@vide.org or to the conference secretary,
- Post mail at: SFV, 19 rue du Renard F-75004 Paris, France
In case of cancellation due to the organisation, all fees will be refund as soon as possible but no longer than 2 month after the cancellation.